Youth Transition to Employment Program

Frequently Asked Questions by Employers

 

How does Youth Transition to Employment Program work?

Youth Transition to Employment Program provides eligible employers with wage reimbursement

subsidy for hiring eligible post-secondary youth graduates into advanced employment positions.

The intent of the program is to provide eligible youth with valuable, marketable employability skills

that will help them with their career futures. An eligible employer who hires an eligible youth under

this program will enter into a Youth Transition to Employment Program Agreement with

New Canadians’ Centre of Excellence Inc., and will receive funding in the form of a wage

reimbursement subsidy for 80% of the gross wages paid to the youth participant for the duration

of the agreement.

 

What is a “Youth Transition to Employment Program Agreement”?

A Youth Transition to Employment Program agreement is an agreement (contract) between an eligible employer and New Canadians’ Centre of Excellence Inc. The agreement identifies the eligible youth graduate that the employer is hiring, the nature of the job that the youth will be doing (job duties and responsibilities, hours of work, skills and experience to be gained by the youth participant), the wage rate the employer will pay the youth participant, the amount of wage reimbursement that New Canadians’ Centre of Excellence Inc. will provide to the employer (80% of gross wages paid to the youth), the duration of the agreement, and other standard terms and conditions. Aside from the work agreement, the youth participant is considered a regular employee of the employer for all other intents and purposes.

 

How long do Youth Transition to Employment Program Agreements last?

All agreements must be for a minimum of 4 months and a maximum of 12 months in duration. As our current agreement with HRSDC expires in July 1, 2016, all work experience agreements must end no later than June 2016.

 

Can an eligible employer hire a youth for any type of job under a Youth Transition to Employment Program Agreement?

The employer’s position must be one that will exercise the youth’s existing knowledge and abilities (as related to their post-secondary education) or develop and enhance career-building employability skills. Generally speaking, we will not enter into agreements for jobs such as cashier, floor sweeper, shelf-stocker, labourer, general receptionist, or sales associate, or other positions that do not make strong use of the youth’s post-secondary achievement. This is not an all-encompassing list but it should provide some guidance. Employers whose positions will make use of or further develop a youth’s creativity skills, problem solving abilities, teamwork skills, leadership skills, analytical/research skills, technology skills, managerial skills, public relations abilities, information management, or any combination thereof are those which we will give strongest consideration for.

 

Does it matter when an eligible youth earned his or her diploma or degree?

It does not matter when an eligible youth graduate earned his or her diploma or degree, as long as he or she meets all of the youth graduate eligibility requirements. Priority is given to eligible youth who are unemployed at the time of application, with highest priority for youth who have been unemployed for six months or longer.

 

Is there a minimum or maximum rate of pay that an employer must pay their new youth employee under a Youth Transition to Employment Program agreement?

There is no maximum wage rate. If an employer pays a wage of $18 per hour, New Canadians’ Centre of Excellence Inc. will reimburse $14.40 per hour. If an employer pays $30 per hour, New Canadians’ Centre of Excellence Inc. will reimburse $24 per hour. Generally speaking, wage rates should be somewhat reflective of “the going rate” for the specific position (in other words, what would the employer have paid to any other employee in the same or similar position?). As a general rule, we expect the wage rate paid to eligible youth under work experience agreements to be significantly higher than Ontario’s minimum wage.

 

Does it matter where the employer and/or eligible youth participants reside?

Both the employer’s place of business and the youth’s place of residence must be in Windsor Essex County Region including Leamington. There are no exceptions.

 

How much “paperwork” is involved for youth and employers?

Paperwork for youth is minimal. In fact, youth participants do not have to complete any paperwork with us until they have found an employer who will hire them under a Work Experience Agreement, at which point we will have them complete HRSDC’s Participant Information Form.

 

Paperwork for employers is relatively minimal. Employers who have an opening for which they would like to consider hiring an eligible youth must complete an Employer Application Form. Once the employer is ready to hire an eligible youth, they must sign a Youth Transition to Employment Program Agreement contract, and must complete a two-page monthly financial claim and activity report for each month of Agreement period.

 

New Canadians’ Centre of Excellence Inc. is responsible for the full administration of Youth Transition to Employment Program youth and employer activities, including the ‘paperwork’ and the distribution of wage subsidy funds to employers.

 

Can any employer participate in Youth Transition to Employment Program to receive the wage subsidy assistance for hiring an eligible youth?

Employers interested in Youth Transition to Employment Program must be private-sector, for-profit businesses operating in an HRSDC-defined high-demand industry, and must be located in the Windsor Essex and Leamington area. Examples of eligible for-profit employers may include but not limited to those in retail or wholesale trade, health care and social services, fabricated metals manufacturing, computers/IT/technology, warehousing and inventory management, most professional and technical consulting industries, waste management and recycling, mining and related services, utilities, and transportation.  Federal and Provincial government departments, agencies and crown corporations are not eligible.

 

I am an employer who does not have a position open right now but I may be interested in participating in Youth Transition to Employment Program in the future. When do I apply?

You would not need to apply until you have a position available. Please note that our current agreement with HRSDC expires in July of 2016. Accordingly, all agreements with employers must end no later than June 1, 2016. By default, employers who enter into agreements earlier in 2015 may receive funding for a longer period of time than those who wait until later in 2015. Due to the minimum 4 month duration requirement, we will be unable to enter into any new agreements after February 1, 2016.

 

Can an employer enter into an agreement for one or more of their existing employees?

No. Youth Transition to Employment Program agreements can only be entered into for new employment relationships, not for existing employment relationships. An employer cannot terminate an existing employee with the sole intention of re-hiring that employee under a Youth Transition to Employment Program agreement.

 

I am an eligible employer and I’ve received a resume from a younger person who may be eligible for Youth Transition to Employment Program. I might be interested in hiring this person if they are eligible. What is the process?

You may advise the applicant of the program and advise him or her to contact us. If we assess the individual as eligible, s/he will be provided with a letter confirming this, which s/he can present to you. If you do decide you want to hire this person, you can submit an Employer Application Form to us, and if everything looks good we will proceed with drawing up the paperwork for a Youth Transition to Employment Program Agreement.

 

Can an eligible youth start work with me before all of the eligibility criteria are confirmed and the paperwork is all signed?

No, you must ensure that all of the required steps have been completed before you can put an eligible youth to work under the Youth Transition to Employment Program. These steps are:

 

  • We have assessed the youth and you the employer as eligible for Youth Transition to Employment Program

  • You have submitted the Employer Application Form to us and we have approved the position and wage

  • The eligible youth has completed and signed the required paperwork

  • We have confirmed with HRSDC that the youth is not collecting EI benefits

  • You have reviewed the Agreement, and all three parties (you, the youth, and New Canadians’ Centre of Excellence Inc.) have signed the relevant sections of the Agreement.

  • While this may sound like a lot to get through, we can often have everything in place within a matter of a few business days subject to everyone’s expediency in doing their parts (the employer, the youth, New Canadians’ Centre of Excellence Inc., and HRSDC).

 

Does the position that an eligible youth is hired for under a Youth Transition to Employment Program agreement need to be directly related to the youth’s post-secondary education?

This is a not a requirement. The nature of the job may be different from the youth participant’s area of concentration so long as it still provides valuable skills and experience that will enhance the participant’s future career endeavors. We focus more on further developing a youth’s skills in the areas of creativity, problem solving, teamwork, leadership, analytical research, technology, management, public relations, marketing, information management to name a few.

 

Can an employer “create” a new position specifically for an eligible youth participant?

It is not New Canadians’ Centre of Excellence Inc.’s place under this initiative to provide advice to employers on how to run their businesses. Today’s labour market is very fluid and dynamic, and we recognize many employment relationships are created as a result of informal networking, informational interviews between employers and job seekers, or sudden need for the employer to hire more employees due to changing business situations. In some cases, the introduction of special hiring incentive programs such as Youth Transition to Employment Program may encourage employers to create positions and hire (eligible) workers accordingly. Employers should be reminded that they cannot replace an existing employee with an eligible Youth Transition to Employment Program participant. Employers will be required to provide a signature in the agreement attesting to this fact.

 

Can employers enter into more than one agreement if they want to hire more than one eligible youth under the program?

Yes. As the primary goal of the Youth Transition to Employment Program is to provide eligible youth with valuable work experience, an employer who is willing to provide experience to more than one participant will be considered.

 

Is the $16,000 maximum the aggregate total an employer can receive for all eligible youth hired, or is it $16,000 per youth participant that an employer hires?

$16,000 is the maximum amount per youth hired. Accordingly, an employer who hires more than one youth may be eligible to receive more than $16,000 in total funding.

 

What compensation is actually subsidized? Is it base wages only or can commissions, benefits, or allowances be subsidized as well?

New Canadians’ Centre of Excellence Inc. will subsidize 80% of the youth employee’s base “core” wages, which are typically hourly or flat monthly salary amounts. If an employee works any overtime hours (and is paid overtime rates), or if the employee receives a core wage increase during the work experience Agreement period, we will subsidize those amounts as well, subject to the grand total subsidy amount not exceeding $16,000.

 

We do not subsidize any other compensation an employee may receive, such as commissions, bonuses, allowances, mandatory benefits (EI, CPP, WCB), extended benefits, and so forth. The employer may still provide the youth employee with such additional compensation - it simply means that such compensation will not be subsidized by New Canadians’ Centre of Excellence Inc.

 

Does an employer need to adjust or alter their payroll activities or payroll periods related to a youth employee under the Youth Transition to Employment Program Agreement?

No, things should be ‘business as usual’ for the employer. While we calculate our subsidy reimbursements based on the calendar month, an employer does not need to make any alterations to their payroll activities to align with this. For example, an employer on a bi-weekly payroll run will simply pay their youth employee on the same dates that they pay all other employees. We will reimburse the employer for 80% of the youth’s core wages at the end of each month.

 

What is the turn-around time for receiving funds from New Canadians’ Centre of Excellence Inc. for the wage subsidy reimbursement?

Employers will be required to submit a claim form and a brief progress report after the end of each calendar month in order to receive their subsidy reimbursement for that month. Subsidy funds are forwarded to employers after-the-fact (ie. after the youth has worked for the month and has received his/her wages). We cannot advance wage subsidy funds to employers ahead of time. Subject to accuracy and completeness, employers can expect to receive their wage subsidy reimbursement funds a minimum of 3 weeks after submission of their monthly claim.

 

Can an eligible employer publicly advertise that they have a job opening and that only Youth Transition to Employment Program eligible youth can apply?

Because of eligibility requirements, it is not recommended that employers publicly advertise jobs which specifically declare that only applicants who are eligible for Youth Transition to Employment Program will be considered. If an employer has an opening at their place of business and wishes to receive applications only from eligible youth graduates under Youth Transition to Employment Program, the employer should forward their position description to New Canadians’ Centre of Excellence Inc. We will market the position directly to the eligible registered youth graduates in our caseload. Those who are interested in the position can forward the employer their resume for consideration. The employer can screen, shortlist, and make hiring decisions just as they would with hiring any other employee. New Canadians’ Centre of Excellence Inc. will act in the capacity of informant as far as connecting eligible youth with employers, but we will not engage in formal (forced) placements as we feel that employers and applicants should make their own decisions around whether or not to enter into formal employment relationships with one-another.

 

Can an employer hire (or consider hiring) a Youth Transition to Employment Program eligible youth in addition to other applicants for their position, and/or advertise their openings as usual so long as they do not mention Youth Transition to Employment Program in their advertisements?

Yes, nothing prevents any employer from going about their business, including advertising for and hiring new employees. We anticipate there will be many situations in which an eligible employer has an opening and just happens to receive applications from eligible Youth Transition to Employment Program youth graduates. In some cases, the youth graduate may already be registered with New Canadians’ Centre of Excellence Inc. and is self-marketing to employers that s/he is eligible to be hired under a Youth Transition to Employment Program work experience Agreement.

 

Can an employer mention that they will accept applications from Youth Transition to Employment Program eligible individuals in their public job postings if they also mention that they will accept applications from

non-eligible individuals?

Employers who wish to publicly invite Youth Transition to Employment Program eligible youth to apply for their job opening should first consult with New Canadians’ Centre of Excellence Inc. to ensure that they are an eligible employer and to clarify the nature of the position. After this is done, an employer can encourage Youth Transition to Employment Program eligible applicants to apply for their position by including the following statement within their public job advertisement: “We encourage applications from all interested and qualified individuals, including those who are eligible for participation in New Canadians’ Centre of Excellence Inc.’s Youth Transition to Employment Program.

 

How does Youth Transition to Employment Program work?

Youth Transition to Employment Program provides eligible employers with wage reimbursement subsidy for hiring eligible post-secondary youth graduates into advanced employment positions. The intent of the program is to provide eligible youth with valuable, marketable employability skills that will help them with their career futures. An eligible employer who hires an eligible youth under this program will enter into a Youth Transition to Employment Program Agreement with New Canadians’ Centre of Excellence Inc., and will receive funding in the form of a wage reimbursement subsidy for 80% of the gross wages paid to the youth participant for the duration of the agreement.

 

What is a “Youth Transition to Employment Program Agreement”?

A Youth Transition to Employment Program agreement is an agreement (contract) between an eligible employer and New Canadians’ Centre of Excellence Inc. The agreement identifies the eligible youth graduate that the employer is hiring, the nature of the job that the youth will be doing (job duties and responsibilities, hours of work, skills and experience to be gained by the youth participant), the wage rate the employer will pay the youth participant, the amount of wage reimbursement that New Canadians’ Centre of Excellence Inc. will provide to the employer (80% of gross wages paid to the youth), the duration of the agreement, and other standard terms and conditions. Aside from the Youth Transition to Employment Program agreement, the youth participant is considered a regular employee of the employer for all other intents and purposes.

 

How long do Youth Transition to Employment Program Agreements last?

All Youth Transition to Employment Program agreements must be for a minimum of 4 months and a maximum of 12 months in duration. As our current agreement with HRSDC expires in July 1, 2016, all agreements must end no later than June 2016.

 

Can an eligible employer hire a youth for any type of job under a Youth Transition to Employment Program Agreement?

The employer’s position must be one that will exercise the youth’s existing knowledge and abilities (as related to their post-secondary education) or develop and enhance career-building employability skills. Generally speaking, we will not enter into agreements for jobs such as cashier, floor sweeper, shelf-stocker, labourer, general receptionist, or sales associate, or other positions that do not make strong use of the youth’s post-secondary achievement. This is not an all-encompassing list but it should provide some guidance. Employers whose positions will make use of or further develop a youth’s creativity skills, problem solving abilities, teamwork skills, leadership skills, analytical/research skills, technology skills, managerial skills, public relations abilities, information management, or any combination thereof are those which we will give strongest consideration for.

 

Does it matter when an eligible youth earned his or her diploma or degree?

It does not matter when an eligible youth graduate earned his or her diploma or degree, as long as he or she meets all of the youth graduate eligibility requirements. Priority is given to eligible youth who are unemployed at the time of application, with highest priority for youth who have been unemployed for six months or longer.

 

Is there a minimum or maximum rate of pay that an employer must pay their new youth employee under a Youth Transition to Employment Program agreement?

There is no maximum wage rate. If an employer pays a wage of $18 per hour, New Canadians’ Centre of Excellence Inc. will reimburse $14.40 per hour. If an employer pays $30 per hour, New Canadians’ Centre of Excellence Inc. will reimburse $24 per hour. Generally speaking, wage rates should be somewhat reflective of “the going rate” for the specific position (in other words, what would the employer have paid to any other employee in the same or similar position?). As a general rule, we expect the wage rate paid to eligible youth under Youth Transition to Employment Program agreements to be significantly higher than Ontario’s minimum wage.

 

Does it matter where the employer and/or eligible youth participants reside?

Both the employer’s place of business and the youth’s place of residence must be in Windsor Essex County Region including Leamington. There are no exceptions.

 

How much “paperwork” is involved for youth and employers?

Paperwork for youth is minimal. In fact, youth participants do not have to complete any paperwork with us until they have found an employer who will hire them under a Youth Transition to Employment Program Agreement, at which point we will have them complete HRSDC’s Participant Information Form.

 

Paperwork for employers is relatively minimal. Employers who have an opening for which they would like to consider hiring an eligible youth must complete an Employer Application Form. Once the employer is ready to hire an eligible youth, they must sign a Youth Transition to Employment Program Agreement contract, and must complete a two-page monthly financial claim and activity report for each month of the Agreement period.

 

New Canadians’ Centre of Excellence Inc. is responsible for the full administration of Youth Transition to Employment Program youth and employer activities, including the ‘paperwork’ and the distribution of wage subsidy funds to employers.

 

Do I need to have a specific employer or a specific job in mind before I register with New Canadians’ Centre of Excellence Inc. for Youth Transition to Employment Program?

No. As long as you meet the basic eligibility criteria, you can register with New Canadians’ Centre of Excellence Inc. at any time.

 

What does “being registered for Youth Transition to Employment Program” actually mean for me? Is it restrictive?

Being registered for Youth Transition to Employment Program simply means that you have met with us and that we have confirmed your eligibility (ie. your age, your credential, your citizenship, etc.). There is no requirement for you to attend regular meetings, appointments, workshops, or to check-in with us on a regular basis. However, there are support options you may wish to participate in with our staff and other job seekers. Youth Transition to Employment Program is different from most government-funded initiatives because it focuses on the quality and quantity of the actual agreements (ie. how many eligible youth are hired by eligible employers). As a result, paperwork and reporting requirements for youth participants are minimal to none while they are still in the job search phase.

 

Does being registered for Youth Transition to Employment Program impose any limitations on my regular job search or career planning activities?

No. Being registered for the program simply means that certain businesses you target within your job search may be eligible for wage subsidy assistance through New Canadians’ Centre of Excellence Inc. if they hire you. You may still apply for jobs with other non-eligible employers such as not-for-profit agencies, government organizations, or employers not located in the Windsor Essex and Leamington area. However, you will need to remember that such employers cannot enter into Youth Transition to Employment Program agreements with New Canadians’ Centre of Excellence Inc.

 

I am just about to graduate but have not yet formally received notification that I’ve earned my degree or diploma. Can I still participate in Youth Transition to Employment Program if I meet all of the other criteria?

Yes, we can register you for Youth Transition to Employment Program if you meet all other eligibility criteria. However, we will require formal confirmation that you’ve earned your degree or diploma before we can enter into a an agreement with an employer who wants to hire you under Youth Transition to Employment Program. Formal confirmation could be a copy of your actual degree, diploma, or certificate, or a copy of your transcript indicating you’ve earned your credential, or a letter from your institution confirming that you have graduated.

 

Will I be formally placed with a specific employer under Youth Transition to Employment Program?

No, we do not do formal placements between youth graduates and employers. Being registered for Youth Transition to Employment Program simply means that you can market yourself to employers as being Youth Transition to Employment Program eligible, indicating to those employers that they may be eligible for a wage subsidy if they hire you. We will also let you know about any job openings with employers who are specifically targeting Youth Transition to Employment Program eligible youth for their position(s).

 

Do I need to find a job that relates directly to my field of study under Youth Transition to Employment Program?

No. Although you may prefer to find work that is in direct relation to your degree or diploma concentration, this is not a requirement for Youth Transition to Employment Program. You have developed many transferrable skills while completing your education that could be applied to a number of different industries or occupations, so it is not a requirement that Youth Transition to Employment Program agreements are directly linked to your field of study.

 

What support does New Canadians’ Centre of Excellence Inc. provide for youth who are eligible and registered for Youth Transition to Employment Program?

Our client resource area is open on Monday to Saturday from 9am to 5pm. During this time, you can drop in to network with our staff and other job seekers, obtain job leads, acquire resume and job search advice from our staff, and use our computers, telephones, and fax machine to conduct your job search activities.